Internet and email communications are essential for performing modern business tasks, but companies must put rules in place to reduce the risks that come along with those technologies. This policy offers guidelines to help ensure that both IT and users follow safe practices when using electronic communications such as messaging services, social media, and email tools.
From the policy: Summary Internet use in the course of conducting business is a foregone conclusion. For most industries, lacking access is an encumbrance, at best, to getting things done. Download this FREE acceptable use policy, customize it, and distribute it to your employees to set a precedent for the acceptable use of the internet in the workplace.
Disclaimer: Please note that this document does not constitute legal advice. This is a templated document provided by CurrentWare Inc. By signing this document you agree to abide by the principles stated within the policy. Employees may also be held liable for damages caused by any violations of this policy.
This activity tracking software will be used to monitor employee computer activity, including monitoring internet activity such as the websites visited by employees. Employees will be notified of amendments via written notice. Employees will be required to provide a signed acknowledgement of their receipt and acceptance of the revised policy.
An internet usage policy is a document used by employers to communicate the acceptable use of technology in the workplace. Email and internet use policies are used by companies to communicate the expected use of technology in the workplace. We strongly encourage you to limit the use of social media to work-related content and outreach during work hours.
Additionally, you are prohibited from sharing any confidential or protected information that belongs to or is about the company. You are strongly encouraged not to share disparaging information that places your company or co-workers in an unfavorable light. The company's reputation and brand should be protected by all employees. The lives and actions of your co-workers should never be shared online. Please note the preferences of fellow employees—for example, get permission from those who are parents before you use the name of their children online.
In social media participation from work devices or during working hours, social media content that discriminates against any protected classification including age, race, color, religion, gender, national origin, disability, or genetic information is prohibited.
It is our company policy to also include sexual preference, gender identity, and weight under discrimination protection. Any employee who participates in social media and violates this policy will be dealt with according to the company harassment policy.
Email is to be used for company business only. Confidential company information must not be shared outside of the company, without authorization, at any time. You also are not to conduct personal business using the company computer or email. Please keep this in mind, also, as you consider forwarding nonbusiness emails to associates, family, or friends. Nonbusiness related emails waste company time and attention.
Viewing pornography, or sending pornographic jokes or stories via email, is considered sexual harassment and will be addressed according to our sexual harassment policy. Immediate termination is the most frequent disciplinary action that the company may take in these cases.
Any email content that discriminates against any of the previously mentioned protected classifications is prohibited.
Any employee who sends an email that violates this policy will be dealt with according to the harassment policy. These emails are prohibited at the company. Sending or forwarding discriminatory emails will result in disciplinary action that may lead to employment termination. Keep in mind that the company owns any communication sent via email or that is stored on company equipment. Management and other authorized staff have the right to access any material in your email or on your company computer at any time.
Please do not consider your electronic communication, storage, or access to be private if it is created or stored on work systems. If you need additional information about the meaning of any of this communication, please reach out to your manager or the human resources staff for clarification.
Actively scan device characteristics for identification.
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